We ask users of our quote request service to describe their document management software purchasing requirements in detail so the vendors we match them to can provide customized information in response. Now we're sharing these buyer requirements with you.
We hope these user comments help you get a sense of what types of document management software other users are choosing and what considerations are important to the average buyer. Take a look and you'll probably see some responses that are relevant to your business.
BuyerZone user comments: document management software purchasing requirements
"We are looking for a DMS solution that will enforce nameing conventions across a large network."
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MIS/IT, Government, Leesburg, FL
"Intended use for software is to management large volume of documents for various clients and pull up the latest version of each one."
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Buyer, Legal, King Of Prussia, PA
"Basically, as a file cabinet for a small section of our company (file room)."
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MIS/IT, Consulting, Cincinnati, OH
"We are looking to manage two separate sets of work flows. The first is engineering, which includes multiple revisions during test and development prior to final version. The second is the production department where line personal need to have access only to the currently released versions. Documents in engineering include HW schematics and software. Some software needs to be remotely updatable to web servers (a la CVS). In production, there needs to be a method for routing approval of new releases. Production documents include work instruction, drawings, images."
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Engineer/Programmer, Financial Services, Macon, GA
"We offer Business Continuity Consulting and I am researching document management tools for use with our clients."
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Consultant, Information Services, Montgomery, AL
"I would like to be able to take copyrighted documentes that I currently have electronically and only allow one person to check them out of the database at a time. But I would like anyone in the organization the oppertunity to view the document provided that it has not already been checked out by someone else."
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Buyer, Telecom/Utilities, Lowell, MA
"We have people working with automated tools to gather data from digital images. Managing workflow across multiple purposes is important."
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Buyer, Other Business Services, Lake Oswego, OR
"Preparing, distributing, updating and retring quality procedures and records in a clinical laboratory."
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Dentist/Physician, Health Care, Saint Charles, IL
"Need a solution that will house 100,000+ of pdf files, make them searchable, convert non searchable files, organize and retain search criteria.My client wants to be able to put in a search word, and have it scan 100,000+ files. It must also need the abitlity to convert such files, like non searchable PDF files."
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MIS/IT, Information Services, Brighton, TN
"Managing documentation for all aspects of a summer camp and retreat center opperation."
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Buyer, Non-Profit, Groton, MA
"We're a real estate firm that would like to build a better workflow and archive method for documents. Each file may range from 10 to 50 to even 100 pages. Currently evaluating both appliances and ASPs. Thanks for your good help."
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Marketing/Public Relations, Real Estate, Gahanna, OH
"Should be able to issue Corrective and preventive actions and should be able to track all of it. Shoudl be able to have a training record for all employees."
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Buyer, Manufacturing, Whitehall, PA
"We are currently looking for document imaging software in order to have greater access to our paper files and to have a back-up of those paper files in case of fire or water damage. We are currently working on next years budget, as well as, writing grants for this project and we need price qoutes as soon as possible."
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Accounting/Finance, Education, Northville, NY
"We are a small law firm, almost 6 years old, but have thousands, if not tens of thousands of documents scanned as pdfs, as well as word documents and excel. Our problem is in searching for documents -- in that things don't get named properly and they are gone forever. We need to fix this."
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Office Manager, Legal, Union, NJ
"Website file management. HTML, PHP, ASP, Images, PDF, and a few binary files. "
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CEO/President/Owner, Computers - Software, Antelope, CA
"We are considering the addition of a document scanning and storage service to our current business which is mailing, literature and product fulfillment."
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CEO/President/Owner, Other Business Services, Mount Vernon, NY
"To create a process around the management of documents that can only come around with the help of a tool. Need to move away from Shared Drive Approach. ISO 9001:2000Easy to use.Software should not be a administration nightmare.Reasonable pricing and unlimited users."
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Engineer/Programmer, Computers - Software, Cupertino, CA
"Yo quiero ayudar a las personas a menjorar su salud con productos nutricionales, y tener muchas personas trabajando en mi organizacion de trabajo, tanbioe tener distribuyidores en muchas partes del mundo, especialmente en centroamenrica y todo AMENRICA LATINA Y PORQUE NO DESIRLO EN TODO EL MUNDO, ESTAES MI VISION Y YO SE QUE LA LOGRARE Y MAS SI ES CON SUS AYUDA."
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Consultant, Advertising/Marketing/PR, San Rafael, CA
"Store, search, index secure files (scanned pdfs, tifs, cad files, word, excell, email, other common formats)."
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Facilities/Operations, Education, Auburn, WA
"Document imaging and storage of all invoicing, employee files and all other documents which require long term storage."
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Accounting/Finance, Transportation/Logistics, Tyler, TX
"Control of documents, retention, version control, archival. We are an engineering consulting company and the vast majority of our documents are project related."
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MIS/IT, Other Business Services, Elgin, IL
"Automate indexing by creating barcodes and coversheets for each file."
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General Manager, Other Business Services, Lakewood, NJ
"We have a home grown - wanted to see the features"
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Consultant, Consulting, Menlo Park, CA
"Mortgage loan Processing center we need remote mortgage brokers located in multiple locations to be able to upload docs to specific files to be viewed and retrieved by underwriters who are in a central location."
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Partner/Principal, Real Estate, West Dundee, IL
"Store all of our documents in a user friendly environment ensuring those in the office can access all of the document. We would like to eliminate the majority of our paper files and have it all accessable online."
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Buyer, Legal, Salt Lake City, UT
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