What to look for in a portable CMMS

Written By: Steve Thompson

A portable CMMS is a practical choice for businesses that frequently work at remote locations, especially when it isn't convenient to bring equipment to a stationary CMMS, or when personnel are working off location. As businesses become more mobile, demand for this type of software is growing significantly.

How does a portable CMMS work?

In most cases, the portable CMMS applications are mobile versions of traditional computerized maintenance management systems, designed to work on handheld devices, such as a mobile PDA, rather than through a stationary work terminal. In some cases, the access devices are larger, like tablet PCs or traditional laptops, in which case the software doesn't have to be much different than the standalone application. The smaller the device, though, the easier it is for personnel to carry with them to the next job site.

Types of equipment

One of the main factors you'll want to consider when buying a portable CMMS is the equipment you will need to run it. Some will work with any device or laptop that uses a specific operating system – Palm or Windows, for example. Others require equipment specifically manufactured by the vendor. Stick with your current hardware if possible: if your employees currently use Palm products, it's to your advantage to choose a CMMS that supports them so you don't have to buy new equipment.

Two-way street

Ideally, you will want a portable CMMS system that allows you to transfer data in both directions, rather than just one. For example, some software packages only allow remote personnel to access information. If they have changes, they have to be made on a stationary terminal at the home office. With two-way devices, information can be sent back and forth without interruption.

Time management

You can use this type of software to accomplish more than just maintenance management in many cases. Some packages, for example, allow employees to clock exactly when a work order is initiated and when it is completed. This streamlines the billing process and avoids any discrepancies that might occur from recording such information on paper.

Interface

When you purchase a portable CMMS or Web-based CMMS package, make it's easy for your employees to use and understand. A complicated interface with too many options and little explanation will require more training and practice, which is why most businesses search for an intuitive package that is easier to learn. Less time is wasted on the learning process, and fewer dollars are spent on training.

Above all, you should consider how the application matches your business needs. If the package is right for your business, it will allow you to accomplish everything without having to rely on third-party services, and you won't have to worry about needless training and supervision expenses.

To get the best deal on a portable CMMS, it's important to review multiple options from qualified dealers. BuyerZone can put you on the right path by connecting you to multiple experienced dealers who can meet your needs – try our free CMMS price quote service today.