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For Records Imaging Systems

Records Imaging Systems
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  • What are other records imaging system users looking for?
  • • Advance Home Health is a small home health agency that needs a document/archiving system to protect patients' records. Archiving system must meet HIPAA regulations.

    • Bar code of medical records.

    • CAD, records management capability needed This request is for information gathering only.

    • Dentist Office, HIPPA Compliance required, Converting from paper records to electronic.

    • Document storage will need to be done in accordancew with NARA standards (National Archive & Records Administrtion).

    • I am basically looking for software that will allow me to use my existing scanner and scan a client file/folder(ex. Dentist record, medical records) into a database system. Once this is one, I can search database for a document.

    • I am converting my medical records into electronic files for ease in recovery, printing, faxing, emailing.

    • I want to access my records from remote vpn to the office.

    • J have numerous documents to scan regarding accounting records of a large mutiunion aprment house and on going estate litigation,.

    • Mainly archiving Medical records so HIPAA standards must be followed.

    • Medical records law firms documents.

    • Must be FINRA and SEC Compliance for 17a4 and Records Retention.

    • Must be secure (patient records) and extremely easy to use. Currently have about a dozen boxes of old patient records to be scanned and indexed.

    • Must meet HIPPA compliance standards for confidentiality of medical records.

    • Need to manage records for tax purposes.

    • Our principle concern is archiving records. From my limited research I believe we need a Meta data system.

    • Should also have records management capability.

    • The business is that of a Certified Public Accountant and so the filing system needs to accomodate those kinds of records.

    • These are medical records intended for storage with infrequent retrieval.

    • This is a small start up company Looking for basic ECM imaging/document/records management software. Currently one location but potential to grow in a couple of years.

    • We are currently storing business records, We are looking for the best route to take to offer electronic imaging. We are discussing working with a local Docstar agent. I am not sure if we want to commit.

    • We are dealing with psychotherapy records. We will have to move to electronic medical records at some point in the next year or so. Unsure about how to deal with confidentiality issuses.

    • We are interested in an electronic storage system of documents to reduce our paper and record keeping load. We want to scan all documents and be able to obtain them as necessary.We are obligated in keepin our records a minimum of 7 years.

    • We are looking for a solution that will allow us to legally store medical records for our clients by converting them to electronic files. The files are typically front and back printed. Thank you!.

    • We are looking for someone to put our records onto disc for safety and security. (Florida and Hurricanes).

    • We are looking to go as paperless as possible. We currently have a lot of patient records that we want scanned (whether on our own or through a service) and want to be able to retrieve it when needed to incorporate with our current software if possible.

    • We have approximately 5,000 employees. We have current personnel records that we would like to use electronically rather than files. Each file is different, some have just a few forms, some have 35+ forms/documents.

    • We have county records in bound books, approximatly 11 x 17. These are in bad condition, very old and paper is broken on the edges. They need to be scanned and possibly rebound in some manner. One large book is 14x21.

    • We have paper documents from 1940-2007 that would need to be feed into the feeder for storage. Currently records are stored on thumb drives and computer.

    • We may choose to scan thousands of client file records upon starting the program and this number would dwindle as we get paper files to electronic files.

    • We need an "out of the box" solution. We need a records, content, docuement mgmt. System where electronic documents are mananaged from one source system but can be accessed from multiple business systems. It has to be easy to use. I need help.

    • We need to archive our old records onto dvds but yet they need to be available in the future to connect with our EMR system which has not yet been purchased.

    • We require a software with a common interface for searching stores file for batch records with index, also a reliable OCR for full text in the case of searching macine text.

    • We will be archiving consumer records which are classified as medical records and must be done with HIPPA complience.

    • We would like a company to scan all our medical records and put them in an Adobe pdf so we can place them in our new EMR system.

    • We would like to archive records. This would be a one-time project to only retrieve/view information.

    • Windows Sharepoint Server 3.0 will be used for collaboration and basic document management functionality from Microsoft Office. We need a quote on hardware and software for a HIPAA-compliant document management and records management system.

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Describe your records imaging needs below:

Create your document management request for quote

[ Number of Questions: 12 ~ Average time to complete: 1 min, 20 sec ]
1) What type of document management product are you looking for? [required] 

    (selecting this answer will redirect you to our document management software page)

Imaging System - Converts paper documents to electronic files

Both - Imaging and software system combined
2) How many users will need access to the document imaging system? [required]
1-4
5-9
10-24
25-49
50-99
100 or more (please enter exact amount):  
3) Do you have offices or employees that will need remote access to the document management system? [required] 
Yes, we have employees outside our main office that will need access
No, only employees working in our main location will use the system
4) Do you currently have a scanner, or other input device, for your document imaging system? [required] 
No - We do not currently have an input device
Yes - We have a typical office scanner
Yes - We have a network compatible copier/scanner
Yes - We have a high speed document scanner
Yes - Other (please specify):
   
5) Approximately how many paper documents will be added to the document management system on a weekly basis? [required]
100 pages or less
101-300 pages
301-500 pages
501-1000 pages
1001-2000 pages
2000 pages or greater

Please note: This question is intended to guide the suppliers in suggesting the right system for your needs. If you are unsure, please simply estimate to the best of your ability.
6) Are you interested in hosting the document imaging system using your own servers and data storage system, or do you wish to outsource the hosting? [required] 
Don't know/Unsure - Please advise of options
We wish to host the system internally
We wish to outsource the hosting
7) What is your buying timeframe for this document imaging system? [required]
ASAP
2-3 months
4-6 months
6 months or longer
8) How would you best classify your business or organization? [required]
Government agency (Federal, State or Local)
Educational institution (Public or Private)
Small to mid-size business (1-500 employees)
Large business (500+ employees)
Non-profit organization
Other (please specify):
   
9) What is the five digit ZIP code for your office location? [required]

Zip lookup for major cities

  • Akron, OH 44301-44399
  • Albuquerque, NM 87101-87199
  • Alexandria, VA 22301-22336   
  • Amarillo, TX 79101-79189   
  • Anaheim, CA 92801-92899
  • Anchorage, AK 99501-99695   
  • Arlington, TX 76001-76019
  • Arlington, VA 22201-22246   
  • Atlanta, GA 30301-39901   
  • Augusta, GA 30901-30999   
  • Aurora, CO 93390-80247
  • Aurora, IL 60502-60598   
  • Austin, TX 73301-78799
  • Bakersfield, CA 93301-93390
  • Baltimore, MD 21201-21298   
  • Baton Rouge, LA 70801-70898   
  • Bellevue, WA 98004-98015
  • Birmingham, AL 35201-35299   
  • Boise, ID 83701-83799   
  • Boston, MA 02128-02298   
  • Bridgeport, CT 06601-06699   
  • Brownsville, TX 78520-78526
  • Buffalo, NY 14201-14280
  • Cape Coral, FL 33904-33993
  • Carrollton, TX 75006-75011   
  • Cary, NC 27511-27519
  • Cedar Rapids, IA 52401-52499
  • Chandler, AZ 85224-85286
  • Charlotte, NC 28201-28299   
  • Chattanooga, TN 37401-37450
  • Chesapeake, VA 23320-23328   
  • Chicago, IL 60601-60827
  • Chula Vista, CA 91909-91921
  • Cincinnati, OH 45201-45999
  • Cleveland, OH 44101-44199   
  • Colorado Springs, CO 80901-80997
  • Columbia, SC 29201-29292   
  • Columbus, GA 31829-31999   
  • Columbus, OH 43085-43299
  • Coral Springs, FL 33065-33077
  • Corona, CA 92877-92883
  • Corpus Christi, TX 78401-78480
  • Dallas, TX 75201-5398
  • Dayton, OH 45390-45490   
  • Denver, CO 80012-80299
  • Des Moines, IA 50301-50981
  • Detroit, MI 48201-48288
  • Durham, NC 27701-27722   
  • El Monte, CA 91731-91735   
  • El Paso, TX 79901-88595   
  • Elizabeth, NJ 07021-07208
  • Elk Grove, CA 95624-95759   
  • Escondido, CA 92025-92046   
  • Eugene, OR 97401-97455
  • Fayetteville, NC 28301-28314
  • Fontana, CA 92331-92337
  • Fort Collins, CO 80521-80553
  •  
  • Fort Lauderdale, FL 33301-33394
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  • Fort Worth, TX 76101-76199   
  • Fremont, CA 94536-94555
  • Fresno, CA 93650-93650
  • Fullerton, CA 92831-92838  
  • Garden Grove, CA 92840-92846   
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  • Glendale, CA 91201-91226   
  • Grand Prairie, TX 75050-75054
  • Grand Rapids, MI 49501-49599   
  • Greensboro, NC 27395-27499   
  • Hampton, VA 23605-23681   
  • Hartford, CT 06101-06199
  • Hayward, CA 94540-94557   
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  • Hialeah, FL 33002-33018
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  • Houston, TX 77001-7299   
  • Huntington Beach, CA 92605-92649
  • Huntsville, AL 35801-35899   
  • Indianapolis, IN 46201-46298
  • Irvine, CA 92602-92710   
  • Irving, TX 75014-75063
  • Jackson, MS 39201-39298   
  • Jacksonville, FL 32099-32290
  • Jersey City, NJ 07097-07399   
  • Joliet, IL 60403-60436
  • Kansas City, KS 66101-66160
  • Kansas City, MO 64101-64999   
  • Knoxville, TN 37901-37998   
  • Lakewood, CO 80123-80401
  • Lancaster, CA 93534-93586   
  • Laredo, TX 78040-78049   
  • Las Vegas, NV 89044-89199
  • Lexington, KY 40502-40598   
  • Lincoln, NE 68501-68588   
  • Little Rock, AR 72201-72295   
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  • Modesto, CA 95350-95397   
  • Montgomery, AL 36101-36191   
  • Moreno Valley, CA 92551-92551
  • Naperville, IL 60540-60567   
  • Nashville, TN 37201-37250   
  • New Haven, CT 06501-06540   
  • New Orleans, LA 70112-70195   
  • New York City,NY 10001-10292
  • Newark, NJ 07101-07199   
  • Newport News, VA 23601-23628  
  • Norfolk, VA 23501-23551   
  • North Las Vegas, NV 89030-89087
  • Oakland, CA 94601-94666   
  • Oceanside, CA 92049-92058
  • Oklahoma City, OK 73101-73199
  • Omaha, NE 68101-68198   
  • Ontario, CA 91710-91798   
  • Orange, CA 92856-92869
  • Orlando, FL 32801-32899   
  • Overland Park, KS 66062-66283  
  • Oxnard, CA 93030-93036
  • Palmdale, CA 93550-93599   
  • Pasadena, CA 91101-91199   
  • Pasadena, TX 77501-77508   
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  • Pembroke Pines, FL 33023-33084  
  • Peoria, AZ 85345-85385   
  • Philadelphia, PA 19019-19255  
  • Phoenix, AZ 85001-85099   
  • Pittsburgh, PA 15122-15295
  • Plano, TX 75023-75094
  • Pomona, CA 91765-91799   
  • Port St. Lucie, FL 34952-34988
  • Portland, OR 97086-97299   
  • Providence, RI 02901-02940   
  • Raleigh, NC 27601-27699   
  • Rancho Cucamonga, CA 91701-91739
  • Reno, NV 89501-89599   
  • Richmond, VA 23173-23298
  • Riverside, CA 92501-92522   
  • Rochester, NY 14602-14694   
  • Rockford, IL 61101-61126   
  • Sacramento, CA 94203-95899   
  • Salem, OR 97301-97317
  • Salinas, CA 93901-93962   
  • Salt Lake City, UT 84101-84199
  • San Antonio, TX 78201-78299   
  • San Bernardino, CA 92401-92427   
  • San Diego, CA 92101-92199
  • San Francisco, CA 94101-94199
  • San Jose, CA 95101-95196
  • Santa Ana, CA 92701-92799
  • Santa Clarita, CA 91310-91390
  • Santa Rosa, CA 95401-95401
  • Savannah, GA 31401-31421
  • Scottsdale, AZ 85250-85271   
  • Seattle, WA 98101-98199
  • Shreveport, LA 71101-71166  
  • Sioux Falls, SD 57101-57198   
  • Spokane, WA 99201-99299   
  • Springfield, MA 01101-01199   
  • Springfield, MO 65801-65899   
  • St. Louis, MO 63101-63199   
  • St. Paul, MN 55101-55191   
  • St. Petersburg, FL 33701-33784
  • Sterling Heights, MI 48310-48314
  • Stockton, CA 95201-95297   
  • Sunnyvale, CA 94085-94089
  • Syracuse, NY 13201-13290
  • Tacoma, WA 98401-98499
  • Tallahassee, FL 32301-32399
  • Tampa, FL 33601-33694   
  • Tempe, AZ 85280-85289   
  • Thousand Oaks, CA 91319-91363
  • Toledo, OH 43601-43699   
  • Topeka, KS 66601-66699   
  • Torrance, CA 90501-90510   
  • Tucson, AZ 85701-85777
  • Tulsa, OK 74101-74194   
  • Vancouver, WA 98660-98687   
  • Virginia Beach, VA 23450-23479   
  • Waco, TX 76701-76799   
  • Warren, MI 48088-48397   
  • Washington, DC 20001 - 56920
  • West Valley City, UT 84118-84128
  • Wichita, KS 67201-67278   
  • Winston-Salem, NC 27101-27199  
  • Worcester, MA 01601-01655
  • Yonkers, NY 10701-10710
NOTE: We only serve U.S. businesses at this time.
10) What is your e-mail address? [required]  


Why we need your email address
11) What, if any, database products does your company currently use? 
(check all that apply)
  None currently
Not sure
DB2
Microsoft SQL Server
Oracle
Sybase
Other (please specify):
   
12) Please note any other considerations you would like suppliers to be aware of relating to your interest in this type of system. 
 

Note: There is a 1,000 character limit for this answer.

Serious requests only! You will receive quotes directly from our Document Imaging Systems suppliers via phone and/or email. Please respect the efforts of these companies by keeping them informed of your purchasing intent and timeframe.

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Related Terms Business Document Management, Document Workflow Management, Document Imaging Services, Document Management Services Document Imaging Solution, Document Management Company, Document Management Tools, Electronic Document Management Systems, Paperless Office Solutions, Paperless Office Software, Document Imaging Buyer Comments
 
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