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For Image Document Storage and Retrieval

Image Document Storage and Retrieval
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  • What are other image document storage and retrieval users looking for?
  • • Also, we need to store in a safe place hard copies, which are about 60 to 70 years. They are photos and documents.

    • Architecture firm we need to store large drawings.

    • CPA firm....looking to store scanned workpapers, tax returns, word and excel documents by client by year.

    • Convert previously indexed stored documents. Entity that needs to add drawn maps to text data in an old DB. Cancelled checks for another office. Scan history copies of HIPPA paper documents for storage.

    • Currently, over 100,000 paper documents that need to be scanned. Once scanned the documents need to be: -Accessable -searchable Options: -need $ for onsite storage or hosted offsite -Perhaps for ongoing scanning we can use our leased scanner, but not sure how it could integrate.

    • Document storage will need to be done in accordancew with NARA standards (National Archive & Records Administrtion).

    • I am a mortgage banker and we scan 10,000 documents a month. Then make copy packages and rent 3 storage units per month to house them. Any suggestions?.

    • I am a small medical office. I need a system that will store patient information alphabetically. Each pts information can be edited/added as needed. The chart needs to be easily retrieved.

    • I do not want online storage. OCR search capabilities.

    • I have 38 boxes of files in a home office that I would like to scan and store on my own computer (macbook), if possible.

    • I own a private practice in Occupational Therapy.I have 3 offices and need all 3 offices to have access and I need to store files up to 7 years old. The files have 81/2 by 11 paper.

    • I want to store pictures for clients to preview. Will this work for me?.

    • I was interested in having a scanning company come to our office to do the scanning. I was also interested in document storage for our paper files.

    • I will make this decision within the next two weeks. The following are the most important Issues: 1. Ease of Use 2. Quality/Speed/Reliability of Search and Retrieval. 3. Scaleability 4. Viable deployment and operational dependablity with both skilled and unskilled temps on an as needed basis.

    • I would like the ability to scan or fax hard copy documents into a system, and be able to classify different owners. After an owner is finished with a image, I would like the ability to move it to perm storage for retrieval if needed.

    • I'm trying to go as paperless as possible. I want to convert existing files to digital format for storage purposes. I also want to be able to access active files and documents from anywhere and any computer.

    • It will be used by our HR department for employee file storage online.

    • Just interested in having files in storage stored electronically. Not ready to do daily files.

    • Just student files, with storage options. I would prefer email quotes.

    • Looking to store on a NAS.

    • Mostly to store signed delivery receights.

    • Need Word, Excel etc... E-mail to store as well.

    • Not replacing an existing system. Do have a about 5000 documents to load. Need scan/archive/retrieval plus a workflow solution.

    • Primarily wish to receive faxes as electronic documents, use a document management software to organize and store, and attach documents to Navision files.

    • Requirements: 1. Scan financial checks through scanner with ability to make a deposit batch for financial institute. 2 Scan backups for checks non-financial documents(Envelope,Letter) 3. Store image of both checks and backup as a batch on a server to retrieve by batch.

    • Researching the archiving, indexing, and retrieval of statements and contracts. Operation must be able to create indexed pdfs and XML. Must be able to be query via web and render a PDF or tiff image of the statement.

    • Storage facility looking to add to add a service.

    • System needs to have digital signature -easy retrieval -security levels for different documents -about 30 employees will need scanning capability at their desk will doing interviews. - We have HUD required documents to store and security policies to foll.

    • The system shall have the ability to scan and store a minimum of 30 documents per applicant. Exam sessions occur twice per year and involve approximately 2500 applicants in total.

    • These are medical records intended for storage with infrequent retrieval.

    • Want to be able to store pdf files that can be retrieved by the public through links on our public website.

    • Want to electronically store/archive bank documents (from 7 years ago to present)instead of keeping them in filing cabinets (Quantity: 24-32 bankers boxes.).

    • Warehousing operation - electronic signatures and storage for bills of lading, and document management of electronic imges for other documents and images related to the shipping files for each shipment.

    • We are a large construction company-need to store/manage large CAD files and mircosoft applications.

    • We are a physician billing company. Ease and speed of indexing documents and retrieval is critical. We have an approximate 250,000 pages to initially load into a system. Price is a major factor in this decision process.

    • We are a real estate office and need to store closed deals. We also have an insurance office and need to store customer files.

    • We are a subpoena service company. We would like to have the ability to archive/store/manage/access these documents internally and via internet.

    • We are casually looking for a way to store packing slips, invoices, and other documents.

    • We are interested in an electronic storage system of documents to reduce our paper and record keeping load. We want to scan all documents and be able to obtain them as necessary.We are obligated in keepin our records a minimum of 7 years.

    • We are looking for a hard drive system to store electronic files. We have a scanner that can be used to convert the files. We need a hard drive system to store the information.

    • We are looking for a solution that will allow us to legally store medical records for our clients by converting them to electronic files. The files are typically front and back printed. Thank you!.

    • We are looking for someone to come in and scan about 100 bankers boxes worth of paper into digital images for storage. Not sure how much continuing service will be needed after the inital scanning.

    • We are looking into closing one of our storage spaces that houses our files. Theres approximately 2 to 3 million documents to scan.

    • We currently use desktop scanners and paperport for document scanning, storage on a LAN server, and retrieval. Looking for a better system, one that we can access remotely.

    • We have many years of seperate owner documents for approx 200 homes. Have no room to store documents but by law are required to maintain and provide access to the data. I am looking for an idea of cost of using this method of storage. Very early investigation.

    • We have paper documents from 1940-2007 that would need to be feed into the feeder for storage. Currently records are stored on thumb drives and computer.

    • We need about 100 archd cad drawings scanned and put on a cd or other storage device.

    • We need to be able to view/storage large format architectural drawings.

    • We use Lacerte Document Management System for storage of our tax returns.

    • We want to archive 1500 30 page client folders immidiatly and then archive several per day on an ongoing basis. Several other departments want to archive contracts and financial reports etc, then we may want to archive files that are stored offsite to avoid paying storage fees.

    • We want to be able to add key words and tags for easier search and retrieval. Ideally, we'd like to be able to scan in several documents at the same time and then be able to save and manage them individually.

    • We would like to scan the previous 3 years of invoices, bills, and other financial information. We would also like to store our employee files, equipment manuals, and other company information electronically. We have a lot of paper in our office!!!.

    • We would potentially scan in every work order daily we receive from customers and have a record of that work order digitally catalogued for retrieval if necessary.

    • We're looking to store several custom (id, date, description) fields related to each scanned document. We are currently using imageedition and would love to have similar functionality, but updated compatibility and support. Thanks!.

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Describe your image document storage and retrieval needs below:

Create your document management request for quote

[ Number of Questions: 12 ~ Average time to complete: 1 min, 20 sec ]
1) What type of document management product are you looking for? [required] 

    (selecting this answer will redirect you to our document management software page)

Imaging System - Converts paper documents to electronic files

Both - Imaging and software system combined
2) How many users will need access to the document imaging system? [required]
1-4
5-9
10-24
25-49
50-99
100 or more (please enter exact amount):  
3) Do you have offices or employees that will need remote access to the document management system? [required] 
Yes, we have employees outside our main office that will need access
No, only employees working in our main location will use the system
4) Do you currently have a scanner, or other input device, for your document imaging system? [required] 
No - We do not currently have an input device
Yes - We have a typical office scanner
Yes - We have a network compatible copier/scanner
Yes - We have a high speed document scanner
Yes - Other (please specify):
   
5) Approximately how many paper documents will be added to the document management system on a weekly basis? [required]
100 pages or less
101-300 pages
301-500 pages
501-1000 pages
1001-2000 pages
2000 pages or greater

Please note: This question is intended to guide the suppliers in suggesting the right system for your needs. If you are unsure, please simply estimate to the best of your ability.
6) Are you interested in hosting the document imaging system using your own servers and data storage system, or do you wish to outsource the hosting? [required] 
Don't know/Unsure - Please advise of options
We wish to host the system internally
We wish to outsource the hosting
7) What is your buying timeframe for this document imaging system? [required]
ASAP
2-3 months
4-6 months
6 months or longer
8) How would you best classify your business or organization? [required]
Government agency (Federal, State or Local)
Educational institution (Public or Private)
Small to mid-size business (1-500 employees)
Large business (500+ employees)
Non-profit organization
Other (please specify):
   
9) What is the five digit ZIP code for your office location? [required]

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NOTE: We only serve U.S. businesses at this time.
10) What is your e-mail address? [required]  


Why we need your email address
11) What, if any, database products does your company currently use? 
(check all that apply)
  None currently
Not sure
DB2
Microsoft SQL Server
Oracle
Sybase
Other (please specify):
   
12) Please note any other considerations you would like suppliers to be aware of relating to your interest in this type of system. 
 

Note: There is a 1,000 character limit for this answer.

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Related Terms Business Document Management, Document Workflow Management, Document Imaging Services, Document Management Services Document Imaging Solution, Document Management Company, Document Management Tools, Electronic Document Management Systems, Paperless Office Solutions, Paperless Office Software, Document Imaging Buyer Comments
 
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