BuyerZone users' document imaging system requirements

We ask users of our quote request service to describe their document imaging system purchasing requirements in detail so the vendors we match them to can provide customized information in response. Now we're sharing these buyer requirements with you.

We hope these user comments help you get a sense of what types of document imaging systems other users are choosing and what considerations are important to the average buyer. Take a look and you'll probably see some responses that are relevant to your business.

BuyerZone user comments: document imaging system purchasing requirements

"We are a law firm. We want to find a way to electronically store and archive all of our paper files once a case is closed. We would also like to transfer all of the MS Word and email files that were created during our work on the case to the archive file as well when the file is closed. We need a way to index and retrieve the archived files when needed from time to time. We would like to have a system in place by 4/1/07."
-- CEO/President/Owner, Legal, Prince Frederick, MD

"We would like to allow certain employees access to some documents and restrict access to other documents."
-- CEO/President/Owner, Financial Services, Rock Island, IL

"We are looking for an accounts payable document management system."
-- MIS/IT, Manufacturing, Pine Bluff, AR

"We have approx 20+ file cabinets of highly sensitive hard copies to scan, and would want to scan forward all new hard copies as well. Automatic full text indexing is very desirable, with the ability to manually add searchable comments and tags as needed."
-- MIS/IT, Manufacturing, Front Royal, VA

"Security, Security, Security! Being a federal office, security is our top priority along with dependability and ease of use."
-- Office Manager, Government, Saint Charles, AR

"Would be nice if the electronic version could have a reference to the hardcopy version."
-- CIO, Information Services, Saint Louis, MO

"Looking for a document imaging and storage solution for the business office of a medical practice. I am only researching at this point so that I may present to my superiors what I believe would be viable options."
-- Administrative Assistant, Health Care, Houston, TX

"We are a small doctor's office looking to archive our old charts-boxes full!!I will not need to edit the documents onced archived. Thanks."
-- Dentist/Physician, Health Care, Houston, TX

"I have many job plans to be scanned and retreived later."
-- CEO/President/Owner, Construction/General Contracting, Ridgeland, SC

"Scanning approximately file of 2 to 15 pages. must have easy means of naming resulting file quickly."
-- Buyer, Other Business Services, Miami, FL

"Business handles Tax related documents. Requires solution to archive, index, retrieve, fax, and copy documents. Scanned documents and PDF or other files must be stored in same retrievable data set.We are currently exploring options. Purchase committment will depend on solutions offered."
-- CEO/President/Owner, Consulting, Hampton, VA

"We are a healthcare facility interested in imaging patient information."
-- General Manager, Health Care, Eau Claire, WI

"Looking for quotes on equipment for start up document imaging and archiving business."
-- Buyer, Other Business Services, Pownal, VT

"1. would like to see both an open and propietary solutions2. BPM including workflow solution."
-- R&D, Consulting, Oakton, VA

"We have a large quantity of ducoments that need to be scan."
-- Buyer, Health Care, Chicago, IL

"I am simply trying to get some idea of how much a doc imaging system would cost based on the parameters checked above. Thanks."
-- MIS/IT, Government, Mount Pleasant, MI

"We are a law firm of 12 attorneys. We are primarily interested in getting old financial data into digital form for storage and a system to put the new data into digital storage. We are not interesting in scanning client files at this time."
-- Partner/Principal, Legal, Merrillville, IN

"We also need work station PC that are proportional to our needs stated above"
-- CIO, Information Services, Kigali, MO

"Would Like to consider both PC and server based programs, and would also like to keep the cost below 10K."
-- Buyer, Biotech/Pharmaceuticals, Monrovia, CA

"We are a home office realestate business, in keeping up with growth, we need to scan many 1003 (legal paper size)forms we have filed for documentation management."
-- Office Manager, Real Estate, Riverside, CA

"We are a imaging service company and are looking for other products to add to our sales and support. We currently scan between 2 and 3 million records per month."
-- CEO/President/Owner, Information Services, Springfield, IL

"1)highest quality image possible2)source documents flimsy paper and often folded or crumpled."
-- CEO/President/Owner, Non-Profit, Far Rockaway, NY

"B/W & color scansup to 36"x48" size documentsSimplistic indexing of documents."
-- MIS/IT, Consulting, Stuart, FL

"My company is in the financial services field. Due to regulatory requirements, there are specific needs that must be met. The software must allow for local and offsite backup. It must be password protected. Once documents are scanned, the software must NOT allow for the document to be altered or deleted."
-- Partner/Principal, Financial Services, Staten Island, NY

"EMDS capable of acceting over 100,000 written and electronic correspondences, personnel information, financial, and other documents on a fiscal basis from up to 500 web-based users from various departments. The EMDS must integrate an assembly of scanners, PC's, storage devices, electronic messaging/web browser technology, and network infrastructure, thus allowing access to saved documents to be retrieved for future use. The software must provide or document management, indexed search capabilities, security, the creation of more customized document manipulations (such as processing by multiple staff, document modification(OCR), electronic signature, etc. The EDMS server (tower) must be a Windows 2000/2003 server based machine suitable for operating wihing the Microsoft Active Directory."
-- CEO/President/Owner, Other Business Services, Silver Spring, MD

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