We ask users of our quote request service to describe their document management software purchasing requirements in detail so the vendors we match them to can provide customized information in response. Now we're sharing these buyer requirements with you.
We hope these user comments help you get a sense of what types of document management software other users are choosing and what considerations are important to the average buyer. Take a look and you'll probably see some responses that are relevant to your business.
BuyerZone user comments: document management software purchasing requirements
"Software that help me to type out the Chinese characters."
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Educator, Education, Carson, CA
"Move away from paper filing. Want to be able to autofile electronic documents (ie. client statements). Ease of locating documents. Distribute secure documents to clients."
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Buyer, Financial Services, Daphne, AL
"Organized storage, management, version control, access control and search/indexing (content) of electronic documents."
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General Manager, Other Business Services, Elgin, IL
"We want to be able to create a repository hierarchy easily, route documents through an approval workflow, have version control, have approved versions locked for editing. Documents must be easy to find. Currently, we use a Lotus Notes based database that is very difficult to navigate, and does not lock the approved version of the document. As well, to change the folder hierarchy takes programming that no one seems to know anymore. It must conform with CFR21 Part 11 requirements."
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Buyer, Computers - Software, San Jose, CA
"Need to be able to scan documents into the software and be able to search for it at any given time."
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Buyer, Health Care, Los Lunas, NM
"Development and documentation of electronic component design and development. Some source code, some schematics and BOMs, some specs and standards."
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CEO/President/Owner, Telecom/Utilities, Blacksburg, VA
"This will be used to publish documents related to SACS (Southern Association of Colleges and Schools) requirements as the college prepares for the reaffirmation process."
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CIO, Education, Tuscaloosa, AL
"File management, version control, revisions, access control, and process flow for regimenting document creation steps."
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Partner/Principal, Computers - Software, Tampa, FL
"14 years if business correspondence, job tracking documents, reference engineering documents, and roughly 18,000 digital pictures are my database. I need to be able to access all of these and "encyclopedize" the lot for easy access."
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Partner/Principal, Consulting, Boston, MA
"We need to have administrative capabilities to control the users abilty to view, add, edit &/or delete files in separate commands, Sourcegear was good except that one way, you cannot control the user from deleting any files, it is under one admin control to add, edit & delete."
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MIS/IT, Consulting, Suffield, CT
"Our system contains a very large amount of data and we do not want to store and retrieve this on a remote server. This data needs to be stored locally on our systems. I just want an application that can be installed on our system that will help us access that data."
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MIS/IT, Consulting, Laguna Niguel, CA
"I would like to be able to store files remotely so that users can use them either locally or remotely much like a server with designated levels of access."
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Partner/Principal, Financial Services, Floral Park, NY
"We need to manage our RFP workflow and contract implementation processes."
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CEO/President/Owner, Financial Services, Tualatin, OR
"We have a department that applies for licensing for our clients. These licenses are currently being scanned, placed in file servers and burned to CD for long-term offsite storage. I am looking into a more modern, agile and usable system."
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MIS/IT, Legal, Metairie, LA
"I only want a place where I can store my files for my employees to be able to see it, without me having to e-mail it as an attachment and them having to download it."
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CEO/President/Owner, Non-Profit, Los Angeles, CA
"We are a State Police Agency. We are seeking a solution to cataloging incoming documents and evidence, and a retrieval system for prosecution and other similar use."
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Buyer, Government, Saint Petersburg, FL
"I am an academic who is looking for a content management system that I can use to easily index and retrieve authored documents that might be used as references or the contents might be integrated into another text, and other activities one would expect of someone crafting manuscripts."
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Educator, Education, Slingerlands, NY
"To store and share department docuemnts. Typically project based documents such as Proposal, SOW, requirements, Use Cases, test results. Small team of developers using a shared file system now."
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General Manager, Information Services, Smyrna, GA
"Control of documents and records,easy retrieval without native applicationaudit trailworkflow approval processgroup print of documentsaccess from any internet connected computer (with user account)multiple security level."
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Consultant, Manufacturing, Fort Wayne, IN
"In house change management, issue management, document management - few users intermitantly."
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Office Manager, Information Services, Ny, NY
"We need to have a software program to write and control our shop floor work instructions with. We are going for compliance to TS16949 and need a program that engineers can use to control their documents with."
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Manufacturing, Manufacturing, Sarasota, FL
"I recently started my own law practice. It's heavily focused on litigation and criminal law, but not exclusively. I anticipate one or two new employees in the first year and the same in the second."
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CEO/President/Owner, Legal, Yakima, WA
"Want to have configuraiton control over autocad drawings, procedures, supporting documents. In addition want to manage projects with subcontractor submittals etc."
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MIS/IT, Government, Richland, WA
"To be able to store, retrieve and possibly post to a website, documents provided by clients and documents that we prepare for clients. We are in the preliminary stages of researching a "paperless" system. At this point I'm trying to provide a cost estimate to the team so they can be better informed of the monetary and human commitment required for this effort."
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Marketing/Public Relations, Other Business Services, Fort Wayne, IN
"Interested in documetn software that we can purchase the source code and use it as a component for other software applications we create."
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R&D, Other Business Services, Norcross, GA
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