BuyerZone users' document management software requirements

We ask users of our quote request service to describe their document management software purchasing requirements in detail so the vendors we match them to can provide customized information in response. Now we're sharing these buyer requirements with you.

We hope these user comments help you get a sense of what types of document management software other users are choosing and what considerations are important to the average buyer. Take a look and you'll probably see some responses that are relevant to your business.

BuyerZone user comments: document management software purchasing requirements

"Want to keep track of studies prepared by several different authors located at different places in the country who are on different schedules."
-- Office Manager, Consulting, Columbus, OH

"Across the firm access to information to eliminate redundancy and allow for faster, more efficient business."
-- Buyer, Consulting, Portland, OR

"I need backdoor(?) management control, so that word files.docs when changes automatically change on web, where email systems, namely incoming is dropped into useful lists and boxes. I guess i also need semi-automated data retreival system to customize email responses. Currently i have a lot of hand entries to make it word, PDF andon web and inaccuracies arise, time gets consumed. etc."
-- CEO/President/Owner, Travel/Hospitality, Huntingdon Valley, PA

"We would like a system in place to retrieve our documents easily and to alleviate storage problems."
-- Administrative Assistant, Construction/General Contracting, Rockville, MD

"To electronically file documents with the ability to edit and save changes to stored documents. Also interested in being able to locate document by key words either in document or in document title. End result is to eliminate paper documents."
-- Administrative Assistant, Education, Evanston, IL

"We have been running this software for approximately 20 years with some or no documentation. We are expanding and replacing functions of the system. We need documentation for most if not all of the system. I am intersted in a system that can be added to (new insertions) without renumbering the entire documentation document. WE(I) have used systems that used a alpha character to Identify the main section IE, A 1.0.0 allows for considerable modifications without renumbering. I am not dictating what I think is best but just my past experiences."
-- CEO/President/Owner, Information Services, Ridgefield, WA

"Publish policies and procedures through a standardized format, make them available to staff with search capability. Must have electronic signature and email notification reflexes."
-- Educator, Health Care, Denver, CO

"Control access to reports, version control & history of job aids and videos. Central storage point of files and documents supporting facility application."
-- MIS/IT, Education, Worcester, MA

"Document management in the environment of the engineering and construction management offices."
-- Facilities/Operations, Manufacturing, Marlton, NJ

"Archiving & retrieval of A/P documents, contracts, and delivery documents with signatures on them."
-- CIO, Wholesale, Lake Norden, SD

"We have a public folder of 40 GB of .pdfs, .docs and we need an indexing tool that will help us locate and search for these documents at any time."
-- Accounting/Finance, Financial Services, San Francisco, CA

"Mange Large Proposal Documents with version and access control across multiple sites."
-- MIS/IT, Government, Cape Canaveral, FL

"We are in the insurance business and would like to have Insurance Content Management and a Workflow solution. We also would prefer a vendor who does not use a third party."
-- Administrative Assistant, Insurance, Houston, TX

"Scan all mail and documents. Organize documents in folders."
-- CEO/President/Owner, Legal, Myrtle Beach, SC

"Control of engineering documentation during early research and later when a medical lab instrument is designed based on that research.This is NOT drug research but it does require complience with "God Manufacturing Practices"."
-- Partner/Principal, Biotech/Pharmaceuticals, Branford, CT

"I need a feature comparison of Microsoft SharePoint Server Ent. 2007 and DocuShare."
-- MIS/IT, Government, Aurora, CO

"Manage all aspects of engineering projects including - emails, invoices, purchase orders, photos, autocad drawings, scanned images and documents."
-- MIS/IT, Other Business Services, Covington, LA

"Authorized users upload and download documents. Usage tracking including: System Report, Document Usage, Category Usage, User Activity and Group Activity."
-- MIS/IT, Information Services, Janesville, WI

"Document control for electronic cad drawings and electronic documents related to facility changes of over 70 buildings."
-- Creative Design/Writing/Production, Biotech/Pharmaceuticals, San Mateo, CA

"Basic document control system for compliance withe ISO 9001 and 14001 standards."
-- Engineer/Programmer, Other Business Services, Centreville, VA

"This is a simple Home/small business use.I have been looking at the following packages.PaperMaster Pro 7.0PaperPort 11 ProReadiris Pro 11Any help would be fantastic.PeaceJC."
-- CEO/President/Owner, Consulting, San Francisco, CA

"Insurance Property & Casualty company reuires doc mgmt product specific to industry"
-- Accounting/Finance, Insurance, King Of Prussia, PA

"Main requirement is to have quick and easy access to documents. Current records and documents are set up in folders. Takes too long for a folder with 30 thousand records to load up and/or locate."
-- MIS/IT, Information Services, Melbourne, AK

"Easy retreival of physical hand written medical records for Doctors"
-- Dentist/Physician, Health Care, Abu Dhabi, UT

"Small law firm needs to write complaints concerning landlord tenant issues."
-- CEO/President/Owner, Legal, Chicago, IL

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