Automated time and attendance systems have made life easier for the folks in human resources, eliminating a lot of the manual labor involved with calculating payroll and vacation time. Using Web-based attendance software can make the process even easier for HR, as well as for the rest of your staff.
Using Web-based attendance software
Instead of traditional punch cards or even time and attendance software that runs on a specific computer in your office, online time tracking systems are accessible from anywhere with Internet access. Employees log on to a private Web site using a personalized ID and password, and then enter hours worked and vacation requests. Managers and human resources personnel can review the data for accuracy and either approve or reject the virtual time sheet.
You can run an online employee time reporting system on your network, or you can contract a software provider to host the system for you. Since this is confidential employee information, it's important to keep the data safe from hackers and other online thieves. If your main business isn't computers, hosted software providers can usually offer more extensive experience with data protection and security than your internal network.
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Advantages online time tracking software
Easy to access: With Web-based attendance software in place, employees can enter their time from their desktop workstations or laptops. If your employees use identification badges or keycards to enter your office or campus, these also can capture individual attendance information and transfer it to the tracking system.
And some systems even allow remote employees can enter their hours using mobile devices or PDAs. Your employees could be located all over the world, but the Web-based attendance software stores the information in one centralized location.
Report generation: The HR department can get time and attendance information separated by office and job site. This helps your accounting department charge the correct number of hours to each cost center.
Data sharing: The data gathered from Web-based attendance software is easily transferred to the programs that calculate payroll information for your employees.
Auxiliary storage: If you choose to have an outside company host your Web-based attendance software, this frees up your IT staff from managing yet another application. It also provides an emergency backup for HR in case of computer failure.
Staying compliant: Web-based attendance software takes into account government mandates regarding time away from work, including the Family & Medical Leave Act. With regular software updates, your company can be sure to stay compliant with the latest rules and regulations.
Start your investigation of web-based attendance software with our free request for time and attendance price quotes. With just a few clicks, you'll be connect to multiple software dealers who can provide a high-quality time tracking solution for your business.
