Time to replace that old time clock? Smart businesses have learned that today's time and attendance systems provide more security, better reporting, and enhanced usability, compared to old-fashioned time clocks. The best time and attendance companies will design a system that's easy for your employees to use yet gives you the control and information you need.

Do a detailed investigation of each time and attendance company, though. Don't just trust companies when they say their system is easy to use: try it yourself! Reputable companies should be able to demonstrate both the hardware – the swipe cards or badges that employees will use to clock in and out – and the software, the administrative interface you'll use to manage the system.

Another characteristic of the best time and attendance companies is that they'll help you integrate their system with the rest of your HR and security infrastructure. Most important is how the time and attendance software will need to connect to your payroll system: it's best if the entire process is automated. Another common point of integration is between time tracking and access control systems: with one swipe of a card, an employee can clock in and unlock a door.

Are time clocks the best choice?
Even the best time clocks are easily abused. “Buddy punching,” clocking in or out for a colleague, is commonplace, and while it may be only 10 or 15 minutes in most cases, it can quickly add up to a more serious problem. Modern time and attendance systems prevent abuses like these.

However, the best time and attendance companies offer systems that strike a balance between security and respecting employees' privacy. While you could choose a biometric system like an iris scanner to verify every employee, is it really worth it? Look for a time and attendance vendor who is realistic about the level of security you need and demonstrates an understanding of how the system will impact your employees.

Other characteristics of the best time and attendance companies

Here are a few more questions to consider in your search for the best time and attendance company:

• Do they take the time to get to know your business and specific needs?
• Do they have other customers in your industry and of your size?
• Is their proposal detailed and clear?
• Are maintenance visits and upgrades included? How regularly?
• Do they have a qualified customer service staff to help you if your system has any problems?
• Do they have a clean record with the Better Business Bureau?

 

Ultimately, the best time and attendancetime tracking companies are those that treat your business like a partner, taking the time to understand your needs so they can offer a solution that you'll be happy with. And the first step in finding the best partner for your time tracking needs is using BuyerZone's free time and attendance system quote request service to get connected to qualified suppliers in your area.