Tell Me More: Preparing For Online Meetings

Online meetings provide a central conference area on the Internet for people to share information, data, and ideas regardless of location. With a simple click of the mouse, you can make product announcements, give sales presentations, offer customer training, and provide investor relation information.

Here are some helpful tips to allow you to run efficient online meetings at a moment's notice:

• Provide advance notice. While you can host online meetings with up to 125 attendees on demand, your provider needs advance notice if you plan to host additional concurrent users.
• Always arrive early. Log in about 30 to 45 minutes before the start of online meetings and make sure everything works properly (interface properly installed, sound and video is in place, etc.)
• Explore features. Use dry runs and take advantage of vendors' free trial offers to explore the full functionality of Internet meetings.
• Monitor participants. You can view who your attendees are direct from your online meeting interface, and track when participants enter and leave.
• Use visual aids. Use detailed charts and graphs to walk attendees through your presentation instead of relying on excessive on-screen text.
• Partner up. Share the responsibilities of your business meetings on the Internet – such as running Q&A sessions or moderating live chat – with one or more co-workers so you can concentrate on your presentation.
• Backup solutions. If your server fails during an online meeting, make sure you have a seamless backup solution to move the meeting to a second server without data loss.

To find a quality software provider to help you hold business meetings over the Internet, submit a BuyerZone request for web conferencing quotes.