Benefits of Electronic Medical Records Storage
Improving the efficiency, productivity, and work flow processes of your health care organization can help your facility grow and thrive. Managing internal processes such as paperwork, data storage, communications, and records management effectively requires the help of electronic medical records (EMR) systems, software or Web-based systems that make it easy to store, access and retrieve all types of data. From patient intake forms to patient evaluations, a well-implemented medical records storage system can help improve the flow of data from the moment it is captured from the patient to the stage of nurse or doctor review.
Why use a medical records storage system?
The days of collecting patient information on paper and creating hundreds or thousands of paper medical records are giving way to the electronic revolution in the health care industry. Electronic file storage and data management make it easy for any type of health care organization to access critical data, save it in a secure location, and ensure that patient information is trackable and retrievable within a moment's notice. A well-implemented medical records storage program can facilitate this process, giving members of your organization instant access to the data they need.
Medical records storage reduces or even eliminates the need for excessive paperwork. Incoming data is captured digitally, and your administrative department can create and update virtual patient files. The information can be edited, printed, or manipulated as needed for different departments.
Other key benefits of using a medical records storage system include:
- Improved security: Your organization will no longer need to rely on employees walking to file rooms or other departments in order to find and retrieve critical data. Having this information available electronically can also improve security and patient confidentiality, important components of HIPAA rules.
- Reduced space requirements: Eliminating the need for paperwork and files means your organization can enjoy more office space and a more efficiently designed work environment.
- Improved compliance: Inputting data into the database just one time can help streamline your compliance efforts and ensure that everything follows the protocol, regardless of the type of data captured.
- Secure backup data systems: Medical records storage systems are often equipped with state-of-the-art backup data storage programs and software, reducing the chances that patient records will become lost or damaged.
- Reduced cost: Switching to an electronic medical records system can reduce the cost of paper, printing and even the demand for administrative staff.
EMR systems should seek to save time in every step, from the moment the patient walks into the clinic. Properly used, all patient data will be updated in real time by professionals interacting with the system. Check-ins, interviews, transcripts, and any medication changes or prescriptions should all be part of the system to improve overall efficiency. Pulling patient files should take only seconds, and returning files to the shelves should become a thing of the past. Interactions with government agencies and other organizations should also be sped up with forms that are automatically populated with patient data and uploaded when necessary.
The latest electronic medical records provide ways for clinics to grow even closer to their patients, and offer many new features thanks to the latest digital integration.
- Automatic emails can be sent to patients reminding them of their appointments or treatments.
- Patient data can be pulled to create diagrams, guides, and plans of action to help patients reach specific goals.
- Dynamic cloud-computing integration keeps the patient informed and involved in the treatment process, which increases efficacy.
EMR files should present patient data in efficient ways that make doctors' decisions more informed and effective. Easily viewable notes and patient histories, digital charts, and search functions that can bring up information in seconds should all work together help doctors, nurses, and other professionals make better decisions about what patients need. Extra features, such as the ability to highlight specific notes or data, can be very useful in this respect.
When companies consider how to use electronic medical records, they think primarily in terms of internal processes and use of patient data. However, EMR systems also promise to make it easier for clinics to conform to the Health Insurance Portability and Accountability Act (HIPAA), as well as making it easier to create accurate medical codes, particularly for those clinics that are in the middle of transitions or upgrades. The ability to create automatic internal audits and controls should not be downplayed when it comes to the long-term benefits of EMR systems.Ready to Compare Electronic Medical Records Price Quotes?