Medical Practice Management Software

Medical Practice Management Software

Take Your Practice Digital and Online

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The technology in the medical field today covers more than just better patient care and solutions. There are many aspects in running a medical practice that can benefit from advancements. These include medical practice management, online patient registration and computerized medical records. While all of these can be conducted, controlled and maintained in-house, the cost, security and lack of quality can be significant.

Online practice management software can provide all the features and security you need at a much lower initial cost than traditional in-house software and systems. Such providers are required to follow all the same HIPAA and security regulations and are set up to do so twenty-four hours a day, seven days a week. This removes a lot of the worry from practitioners and allows focus to remain on the patients.

Online Patient Registration

Online patient registration can be a significant asset to a medical business in today's rapidly evolving health care industry. Practices and offices of nearly all sizes can use tools like these, which allow patients to register early and skip some of the in-office paperwork, to make the patient visit more efficient and to improve patient experience, which can really help to boost the reputation of the doctor's office. The American Medical Association (AMA), in a comprehensive guide to choosing practice management resources, cites online or pre-registration tools as key features for physicians to consider.

While in some cases doctors might see the costs of going to medical software vendors as prohibitive, online tools for patient registration can often pay for themselves in terms of the value it provides to an office.

Getting the Details Right for Medical Billing. Insurance verification is a chore. Some in-house staffers do not spend an adequate amount of time checking patient insurance before health care services are provided. This can cause major problems with billing later if the insurance has lapsed or other conditions apply. Allowing patients to register online gives staff more flexibility in terms of how they check for participating insurance in order to make sure that what doctors and nurses do in the office can be paid for later.

Increasing Patient Satisfaction. Most of the patients who visit the average physician practice are eager to see a doctor. The last thing that they want to do is delay the process by wrangling with more paperwork. Allowing patients to proceed more quickly into an exam room can do a lot for a practice in terms of customer retention and word-of-mouth marketing.

Compliance and Quality of Care. In some cases, medical software options like online patient registration can help busy medical practices comply with privacy legislation or other mandated standards. These sorts of programs can also help to improve the quality of care that patients get when doctors free up more time for face-to-face interactions with patients.

Digital medical records

In the American health-care system, many practices are investing in two main kinds of computerized medical records systems called electronic health records (EHRs) and electronic medical records (EMRs). A government program called HITECH is offering many providers money to upgrade their document handling systems through the adoption of one of these digital records solutions. The systems must comply with the Health Insurance Portability and Accountability Act (HIPAA) and other industry standards. Doctors must also meet certain "meaningful use" guidelines in order to receive some incentives.

Core features of EHR and EMR systems are designed to help providers meet some of the biggest challenges in providing superior health care. One of the main goals for electronic health records is portability, where records can be accessible to those outside of a given provider's office. With electronic medical records, much of the focus is on preventing medical mistakes and bringing down medical malpractice liability.

There are a wide number of vendors that offer medical practice management software. When you are shopping for the software, compare specific packages to ensure they will help you meet the goals for your clinic or practice.

Online practice management software

Online practice management software is run by an application service provider (ASP) in their data center instead of on computers in your office. You access the software through a web browser, or in some cases a dedicated piece of client software.

Because the data lives on remote computers, the first concern for many medical professionals is privacy - more specifically, HIPAA compliance. While it's a reasonable concern, any legitimate online practice management software being sold today has to comply with HIPAA regulations. Information is transmitted over secure connections, users are required to log in to use the system, and in most cases the software even tracks all changes so you can review them later if need be.

In fact, the data centers that host online practice management software are probably more secure than your in-house computers. Those data centers are maintained at a high level of security at all times, constantly upgraded against new viruses and monitored 24 x 7.

Advantages of online and digital

No IT Staff. Many medical offices rely on a computer-savvy employee to handle basic troubleshooting, but don't have a dedicated IT person on staff. They may also turn to outside consultants for more complicated tasks like setting up a network. It can be hard to stay on top of backups, upgrades, patches and virus protection. Online practice management software provides all of these services and more.

Less initial investment. Buying a locally-hosted MPM system is a fairly typical software purchase: you pay a steep per-license fee for the software, additional costs for the training and installation, and in some cases for additional computers hardware to run the system. You'll also have to factor in any ongoing maintenance or customer support fees.

On the other hand, online practice management software is leased, rather than purchased outright. Instead of spending thousands of dollars up front, you'll pay a much smaller monthly fee per user or per transaction. You'll still need to consider setup costs and customer support pricing, but overall, you can expect a much lower initial investment for online practice management software.

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