Real-world copier prices from BuyerZone buyers

A sampling of actual photocopier prices paid by digital copier buyers who used BuyerZone's service can be found below, complete with product and service details.

• Used Copier Prices
• New Copier Prices
• Copier Leasing Prices

Generally, photocopier pricing is based on copier speed, memory, and the level of functionality. Additional features such as scanners, duplex printing, color printing capabilities, and finishing (stapling, hole-punching, etc.) can increase the overall cost of a copier.

Most copier vendors will typically provide a limited-warranty on their machines; new copiers feature a one year warranty and refurbished units carry a 30-day warranty.

To protect the copier after the warranty expires, vendors offer service contracts to cover parts and labor. Photocopier prices come in many flavors: either monthly or quarterly charges, up-front fees for the duration of the contract, or costs per copy. Service contract terms may detail a fixed number of copies over a period of time with nominal per copy charges for overages.

Shipping and installation is usually built into the costs. Training may also be included.

Used Copier Prices

• "I purchased two copiers, one used $2,200 (pretty standard B&W, sorts, scans, stapler), and a new one for $9,300 (B&W, color enabled, scans in color, faxes, staples - 31 copies/min.)"

  - Business Service Provider, Bridgeport, West Virginia

• "Xerox Pro 416 (refurbished) copier, duplex, network print, 4 - 500 sheet paper drawers, and 50-page staple w/job separator. $2,595. 30 day warranty and full service maintenance to be billed at $25/month."

  - Educator, Northglenn, Colorado

• "$2,100 for a refurbished copier. Also, a maintenance agreement for $30 per month for one year (or 24,000 copies.)"

  - Realtor, Littleton, Colorado

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New Copier Prices

• "LD118D Digital copier with [automatic recirculating document feeder], stand, developer, two toner cartridges and service contract ($0.013 per copy over 3,000 per qtr) for $2,703 plus tax."

  - Advertising CFO, San Francisco, California

• "$12,374 for a color digital copier with 40 GB hard drive, stapling/folding/hole punch finisher, upgraded print controller, faxing, scanning, duplexing, extra drawer, bypass tray and stand. 6.5 cents/color copy and 1.2 cents/B&W copy."

  - IT Professional, Highlands Ranch, Colorado

• "$7,000 and $75/month for service contract. This copier included duplexing, auto-reversing document feeder, 1,000 sheet finisher, and an extra set of color toner. Complete set-up including networking and four hours of training."

  - Non-Profit Business, Jacksonville, Florida

• "$6,350 or thereabout, the copier was priced at $5,400 and I purchased the fax and remote desktop faxing features as well. This is a Panasonic 3030 copier. I'm very happy with my decision thus far. My service contract is $39 for 3,000 monthly copies."

  - Insurer, Dallas, Texas

• "HP Laserjet 4345 mfp for $2,597, plus $350 for installation, setup on network, training, and first year maintenance. Subsequent years' maintenance for $450, or $400 per year if multiple copiers purchased at one time."

  - Consultant, Huntington Beach, California

• "$6,650. Maintenance agreement covers everything except staples and paper @ $.01 cent a copy. We have free maintenance for the first 3 years, or 90,000 copies, whichever comes first."

  - Non-profit Office Manager, Woodburn, Oregon

• "$5,890 - Copier, printer expansion kit, network scanner kit, fax expansion kit, job separator tray, cabinet, amp power conditioner. Service contract is 1.5 cents per page."

  - Plumber, Richmond, Texas

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Copier Leasing Prices

• The standard leasing contract runs three to five years. Many vendors will allow you to renegotiate prices in between terms. You also have the option to buy the copier at a cut rate at the end of lease.
• "$201/month, 36-month FMV Lease w/1,000 copies, consumables (sans paper & staples), support, etc - included. Sharp ARM-277 (used - 6,888 copies) w/178 MB memory, 2 x 500 sheet trays, 100-sheet bypass, 100-sheet duplex feeder, ARFN5 Finisher (30-sheet staple), ARNS3 Network Scanning Kit, ARFX7 Fax Expansion, and typical service/support package."

  - Consultant, Highlands Ranch, Colorado

• "$13,600 - 36 month lease with negotiate purchase option at 15% of purchase cost. Separate maintenance agreement with fixed rate for 36 months at 12,000 copies for .009 per copy - this includes all except paper. Excess image charge is $.009 per copy. Four-hour maximum response time."

  - Manufacturer, Paterson, Washington

• "36 month lease at $45.90/mth. Service agreement $560/year-includes supplies and maintenance."
  

  - Real Estate Office Manager, Plano, Texas

• "Lease - $177 month. Sharp AR-M277 with staple/sort finisher. Service agreement - 1st 60,000 copies free; Thereafter, $.01/copy. Includes toner, maintenance, and repairs."

  - Educator, Van Nuys, California

• "Color copier with saddle stitch finisher, scanning, faxing and networking capabilities. 36 month lease @ $370/month and $45 maintenance fee with black and white and color toner. $0.011 (B&W) and $0.02 (color) for overages."

  - Accountant, Orlando, Florida

• "$701.50 for 36 month lease - Includes: Network print connectivity with scanning, duplexing, stapling finisher, maintenance agreement that includes all parts, labor, drum and toner. Also includes delivery and installation, network installation, and training."

  - Sales, Vancouver, Washington

• "$175 per month; 24-month rental, all parts and labor included free per the terms of the Service agreement. Free installation and set up for entire office to network to copier. Included complimentary toner. The copier was ordered and delivered within 1 week!"

  - Real Estate Admin, Campbell, California

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Want more information on choosing the right copier? Read our Digital Copiers Buyer’s Guide.

Information was provided by BuyerZone.com users (2005). Quotes have been edited for clarity only.

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