Top Document Management Software Reviews
A lot of small- to medium-sized businesses are looking for a simple document management solution. They want to access, share, and protect their files easily. They want a straightforward format with the ability to expand without technical challenges.
Curious about the top platforms? We were too. So we compiled the following reviews and stacked them against the platforms' features, and their respective costs.
Here's what we discovered.
DocuWare is available in 15 languages and claims tens of thousands of users. Reviews focus on how easy it is to customize and how speedy it is. Customer service gets a good rating as well.
Top features include:
- Simplified content management (both structured and unstructured) throughout its lifecycle
- Streamlined compliance with auditing features
- Integration with most popular business and productivity apps
- Numerous automated operations that would otherwise have to be performed manually
"We have DocuWare and we love it. We too, are a small business that seems to need A LOT of document organization. We chose DocuWare because you get to customize your system, meaning that you get to pick the modules that you need, so you're never paying for anything you won't use. Our business also has grown a bit since we implemented DocuWare, and we were easily able to add on more modules as we needed them."
DocuWare licensing for a single user runs about $1,500. Package deals can be found for $6,400 (5 users), $11,250 (10 users), $15,000 (15 users), $18,750 (20 users), $25,500 (30 users), and $60,000 (100 users).
SharePoint is one of the most widely used and recommended systems. While some claim it is overkill for small businesses, most enjoy the ease at which they can share documents and collaborate. SharePoint 2010 was touted for significant updates that increased accessibility from a variety of servers and provided more social/community components. Part of the widespread appeal is also the ability to run several applications from a single platform.
Top features include:
- Business Connectivity Services that streamlines collaboration between platforms and throughout an organization
- Applications and tools than enhance business intelligence by compiling goals, processes, and performance requirements
- Mobile platforms that accommodate a wide range of devices to enhance productivity
- Search improvements (within a platform known for the strength of its search functionality!) that collate powerful add-ons like query processing and targeting of search results
"I highly recommend SharePoint. Not only is it a great document management solution, but it integrates as part of many other Microsoft Solutions - such as Microsoft CRM Online. About 90% of small and larger businesses that I have supported have used SharePoint as their document management solution."
SharePoint licensing with five users runs between $2,100 and $6,300, depending on the features included. It;s worth noting that volume discounts are available for larger organizations. Similarly, Exchange Server 2013 - the email solution often paired with SharePoint - costs between $3,900 and $4,400 for five users.
Cyn.in is also widely used and recommended. With a free open source plan or $99 for self-hosting, it is reasonably priced. Several reviews emphasized the beauty and ease of the interface, as well as the simplicity of a single platform.
Top features include:
- Customizable dashboards that enable you to create unique appearances for every space
- Filterable activity stream that allow users to monitor the progress of a project in a variety of different views
- Powerful content editor that enables you to easily create wikis and blogs while auto-saving all content and changes to the server once every minute
- Subscription-based email notifications that instantly alert users to changes and updates
"I cannot stress enough how simply Cyn.in is to install and manage and provides a lot of features including version control, and multiple access as you outlined in your requirements."
"The status messages (like Twitter) help people in our company stay in touch with each other and are a great way to start conversations. definitely worth the price."
Monthly plans start around $500 and $1,000 for "On-Demand" usage, and $6,250 and $15,000 for "On-Premise" usage. All plans include unlimited users.
HyperOffice is one of the more reviewed products. It is touted for the basics' ease of use and a reasonable price, but a little more research reveals a strong contingency of folks that don't recommend it. Customer service appears to be lacking and there are numerous references to "bugs."
Nevertheless, top features include:
- Extranet publisher that enables you to communicate with those outside your physical location, such as remote workers, clients, and suppliers
- Discussion forums that enable both transparency and additional support through documented conversations
- Opinion polls to further elicit brand participation among clients, partners, and employees while soliciting them for "tips" on how to improve
- Online database management that allows you to share data and information from any location with web connectivity
Monthly plans start around $45 and $99 for five users, depending on the plan, and go up to $650 and $1,500 per month for 100 users.Ready to Compare Document Management Software Price Quotes?