Maintenance Management Software

Maintenance Management Software

How to Choose Fleet Maintenance Software

Google Plus One LinkedIn Print

Keeping a fleet of construction vehicles up and running can be a huge challenge. If your fleet has grown from just a few vehicles to dozens or more, it's time to look at purchasing fleet maintenance software.

Whether it's referred to as commercial maintenance management software (CMMS), enterprise asset management (EAM), or preventative maintenance (PM) software, these software solutions can save money through routine maintenance, improve workflow through intuitive scheduling, and provide in-depth reporting that gives you a full, yet concise snapshot of your entire fleet. All of these combine to help keep your vehicles on the road at the lowest cost possible.

Here's how to find the best platform for your fleet.

Evaluating fleet maintenance software

It's easy to get overwhelmed by extensive feature lists and flashy demos. Before you start talking to providers, make sure you have a solid idea of what's most important to you:

Choosing a dealer

Make sure you spend some time evaluating the software publisher or dealer in addition to the software itself. You'll want to choose a company that will be around for years to come to support the software and continue to upgrade it - so look for a dealer with longevity and a proven commitment to the fleet management business.

What you'll pay

Fleet management software is broken into two different categories: software as a service (SaaS) and client-server (installed on your local computers). Of the two, SaaS platforms provide some of the most cutting edge features based on mobile technology, enabling users to report in real-time on issues related to maintenance tracking.

For SaaS, you pay per vehicle tracked, with most packages starting around 10 vehicles and jumping up in groups of 25 thereafter. Pricing starts around $20 for 10 vehicles with additional levels that cost:

The cost for in-house or client-server options is based on the number of users (or licenses) required and the type or version of the software selected - often available in standard, deluxe, and premium packages. For fleet management software, ranging from a single user to unlimited users, expect to pay the following:

What you can save

By some estimates, fleet maintenance platforms more than pay for themselves in as little as 6 to 9 months through routine maintenance that keeps your vehicles operating at peak efficiency and delaying replacement purchases. In doing so, some companies have reportedly saved more than $10,000 annually in fuel costs alone and nearly $20,000 in delayed purchasing costs.

The best way to make sure you work with a high-quality vendor is to use BuyerZone's free price quote service. You just provide some basic information on your needs, and we'll connect you with up to six specially-selected vendors that can provide the best system for you.

Ready to Compare Maintenance Management Software Price Quotes?