Time and Attendance Systems

Time and Attendance Systems

How Time and Attendance Systems Minimize Employee Absenteeism

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Absenteeism is a major problem that affects businesses of all sizes. When employees don't show up to work as scheduled, it has a big impact on productivity and leads to higher administrative costs. It also drives up the cost of benefits.

To keep a close eye on the issue, employers can use a time and attendance software package that can give them detailed statistics in real-time. This type of system can help you create a better organized workplace while immediately reducing costly wages that are paid unnecessarily.

But first, let's take a look at what all those absentees are costing you.

The problem: Direct costs of frequent worker absences

Employee Absence

In addition, human resources (HR) staff will be required to spend time tracking and reporting on the attendance of employees who don't come to work on a regular basis. Depending on company policy, a chronically absent employee may require counseling and/or a warming, which takes time away from the HR department manager, the employee's supervisor, and the employee's normal duties.

The solution: Taking charge of employee attendance issues

Time and attendance systems are designed with specific features that help monitor absenteeism and determine the impact it's having on your bottom line so it can be reduced or otherwise eliminated.

Key functionalities include:

  • Tracking attendance patterns to find the problem areas. The first step in dealing with an employee attendance issue is to take appropriate steps to monitor attendance for all employees. Managers should make company policy on attendance clear to all workers, and remind them periodically about the workplace rules concerning attendance expectations. Using a software program that tracks time and attendance, a business can monitor changes in an employee's attendance pattern. Excessive absences can be noted and the employee can be offered appropriate assistance and support to correct the situation.
  • Providing the tools that encourage a positive change in behavior. Some software packages will automatically generate warning letters once a certain number of absences are noted. This option may not be appropriate for all business owners, however. A personal approach may be a better way to deal with an employee attendance issue, but tracking it with specialized software means it will not fall through the cracks.
  • Psychological impact. It's estimated that, in many cases, the simple knowledge that a time and attendance system is in place is enough to deter staff members from taking unnecessary leave, falsifying time logs, and "buddy-punching" for someone else.
  • And don't forget about punctuality

    Though not necessarily an absence, attendance systems also monitor punctuality. While a few minutes here or there may not seem like a big deal, when you're dealing with hourly employees it adds up quick.

    For example, if you have 10 employees who are each 3 minutes late, that's 30 minutes of lost labor in a single day. If you pay those employees $20/hour, that equates to a loss of $10. That $10 becomes $70 in a week, $300 in a month, and $3,600 in a year... for absolutely nothing. Now what if they're all 15 minutes late?

    For more information on how absenteeism affects your bottom line, review this data from InfoTronics. Or to be connected with leading sellers who can help get your business started with a time and attendance system, fill out our free quote request.

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